WSMLA Board of Directors Meeting
Meeting called to order at 7:38 p.m. on January 7, 1994
Roll Call: All board members present except Roger Roebling, Reggie Pierce and Jeff Walker. Trinidad Herrara also attending as Postal Match coordinator.
Minutes from July Meeting: Minutes were reviewed by Board as summarized by secretary. There were no corrections or additions. Doc Bob commented that he had not been aware of sending copies of Range Officer rule book to board. Rick Conwell made motion to accept minutes. Dave Tyrell 2nd -- Motion passed -- no opposed.
Treasurer's Report: Rick Conwell presented a written Treasurer's report (see attached). Judy Corkill made motion to accept Treasurer's Report. Bryan Youngberg 2nd -- Motion passed -- no opposed.
OLD BUSINESS:
Convention: Doc Bob thanked board members for coming. Prior to convention Doc Bob had contacted Hank Donaldson. Hank said there had been a few problems with speakers initially, but that things were back on line. Sam Arnold had cancelled during hunting season. A second speaker wanted $500.00, Hank declined and accepted Jude Cereno. Mr. Cereno is a BLM Archeologist who will speak from 10:30 a.m. to 12:30 on the Oregon Trail Corridor, burial sites, etc. There will be a one hour break following his talk and the General Membership meeting will start at 1:30 p.m.
Trader Table rates were raised to $20.00 for the first table and $15.00 for each additional table. This was done because of WSMLA's poor financial situation and to come in line with the cost of Trader Tables at other conventions and gun shows. All tables had been sold with only two traders yet to check in.
Rick Conwell stated that registration would run from 8:00 a.m. to 4:00 p.m. and that he could use some help around 2:00 p.m. There will be two tables set up by the pool. One with registration material and the other with miscellaneous brochures, decals and information. Travis Bennett is collecting auction items and will have them on display in Trader area. The Cash Bar and Auction will be set up at 4:00 p.m. in the Pine Room. Happy Hour by the pool begins at 6:00 p.m. (this is to get people out of pine room for dinner setup by 6:30 p.m.). It is supposed that Travis will act as auctioneer. Banquet starts at 7:00 p.m.
Hank did two TV spots and several newspaper articles for convention advertising and general public invitation. There will be a TV crew present on Saturday. Band expenses for the Old Time Fiddlers involve a $250.00 donation, since the group does not charge a set fee or mileage charges. Last year's band cost $400.00. There were no speaker mileage fees since Jude Cereno is a Government employee.
Judy Corkill brought up the board's previous year's decision on donating $100.00 to the sponsor of Happy Hour. The board agreed to honor this obligation. Bryan Youngberg made a motion to discontinue State Association support of future Happy Hours due to current WSMLA financial status. Hank Donaldson amended motion -- Any future Happy Hour Sponsors apply to Board prior to or at the State Shoot Board of Director's Meeting (since annual budget and financial status will be more clear at that time). Rick Conwell 2nd -- Amended Motion passed -- no opposed.
Coffee: schedule for convention urns in restaurant and meeting areas - urns filled at 8:00 a.m. - meeting area urns not refilled unless requested - restaurant urns will not be refilled at all. Donation cans will be placed at registration table and in meeting area. Rick will empty cash regularly. Dave Wilson will post an explanation of coffee situation on an easel by the front desk. Dave also suggested posting past minutes on this easel, also.
There are no costs for electronic equipment this year. Gun fair on marquee at 10:00 a.m. Sunday. Larry Webster demonstrating relief carving on Wood, talk designed mainly for gun makers and not general public.
Insurance Report: NMLRA - Dunbar renews insurance in September. Rick paid insurance in July before State Shoot, part of money was refunded in September and a lesser amount paid back for 1994 through September 1995 coverage. As far as Rick knows we have no insurance problems through next September. Coverage is $500,000.00 with co-insurance by hosting club at State Shoot.
Range Officer Program: Dave Tyrell restated NMLRA certification could only be done in Friendship or Phoenix. Certification was originally needed for NRA insurance and as a reaction to possible future requirements. Dave Tyrell does not see this as an issue at this time. It was decided that the State Association would act in an advisory and informational capacity. Doc Bob will get copies of Range Officer Rule book and NMLRA regulations to select State members for local club distribution. Any further decisions on the Range Officer certification program will be tabled until such time as it becomes necessary.
Photo Contest: Tony Larvie felt we should still hold contest despite poor advertising of event. Tony did not know what Roger Roebling had found out about ribbons. Display area for balloting. Winner announced at auction with 1st through third in each category auctioned off. Half of auction proceeds will go to winners and half to State Association. Tony will set up display in Willow room with explanation of categories, voting etc. Velma Harlow made motion we give half auction money to winners but no ribbons to keep things simple this year. Rick Conwell 2nd - Motion passed - no opposed.
NEW BUSINESS
1838 Rendezvous: John Boesch interrupted Board meeting to donate 2 pewter medallions to the State convention auction. He requested that the State include a gold plated medallion in the auction with the proceeds going to the 1838 Rendezvous Association. All medallion are also good as raffle tickets for an Ed Fowler knife. Board approved donation and auction proceedings.
State Shoot: Insurance matter settled. Dave Tyrell introduced a proposal from the Bighorn Basin Muzzle Loaders to use their shooting range as a permanent State Shoot Site with 60% of the gross going to the State Association and 40% to the Bighorn Basin Muzzle Loaders for range upkeep and maintenance. Approximately $2000.00 was taken in at the 1993 State Shoot with $500.00 in expenses of which the State Association had paid out $325.00 in State Shoot Trophy costs. State volunteers would be needed for Range Officers, registration, scoring etc. Mike Cash made a motion to approach the general membership with this proposal. Dave Tyrell 2nd. Doc Bob expressed some trepidation. -- Motion passed. -- no opposed.
Elections: The following board member's terms expire; Doc Bob Eveland, Mike Cash, Hank Donaldson and Jeff Walker. Doc Bob automatically fills Jeff Walker's position on board as Past President, so three new board members need to be elected at general membership meeting.
WSMLA Dues Increase: After much discussion over the bleak financial situation a motion was made by Brian Youngberg to put before the general membership a dues increase of five dollars. This would raise dues from $10.00 to $15.00 per year per voting membership. Rick Conwell 2nd. -- Motion passed. -- no opposed.
Underhammer/Sidehammer Discussion: Judy Corkill introduced a question on the legality and/or safety of underhammer and sidehammer weapons. State regulations prohibit the use of underhammer rifles at WSMLA matches due to the rifle throwing sparks downward creating a potential fire hazard and/or explosion from sparks entering an open horn. The board could not determine a danger with side hammer rifles. Meeting was adjourned at 9:36 p.m. due to 2 hour rule.
Second Board of Directors Meeting January 7, 1994
Meeting called to order at 9:43 p.m.
OLD BUSINESS
Income expense reports: Trinidad Herrara - Postal Match: $125 received with $107.64 spent on trophies. See attached for winners of Postal Match. Dave Tyrell - Travelling Trophy Match: $215.00 received with $192.43 spent. Dave said he could save $1.00 per medallion if we purchased 250 medals (ten year supply). Medals would cost $2.30 a piece in bulk quantity or $550.00 per 250 medals. Decision on purchase tabled until Sunday when financial situation becomes more clear. After a short discussion concerning changing the Traveling Trophy Target it was decided to leave it the same.
Decals: Still have plenty and don't need any more. Marquee Awards donated 2 coffee mugs for auction. It was decided by the board (mainly as an joking irritation) to let the minutes show that Dave Tyrell was the last board member to pay for his 25 decal allocation last January (This is a correction to the July 24th, 1993 minutes as it was shown that all board members had paid at that time.).
NEW BUSINESS
Govenor's Big Game Permits: Doc Bob introduced a proposal involving Rick Davis (Black Powder Hunting Season Proponent). There have been no new developments toward a Black Powder Season, but Game and Fish suggested individuals attend local Game and Fish meetings and express interest. Rick Conwell had suggested that the WSMLA apply for a Govenor's Permit for a Big Game species as a fund raiser. Doc Bob took care of paper work and forwarded to Govenor's office. Amazingly, two weeks later a letter came informing him that the application would be considered in March. If received the permit will be for 1994, species unknown at this time. WSMLA may have to contact a sportsman's association to get optimum value for license with a 50/50 split of the monies generated. A raffle may be considered to keep the permit within the organization, although probably less money would be generated. As soon as more is known on this situation the membership will be informed and the board will generate a decision.
There being no other business the meeting was adjourned at 10:12 p.m.
Respectfully submitted,
Dave Wilson, WSMLA Secretary